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ARTICLE 1 - NAME OF ORGANIZATION
The name of this organization is "Vero Lake Estates Property Owners, Inc." Herein referred to as VLEPO.
ARTICLE 2 - PURPOSE OF ORGANIZATION
The purpose of this organization shall be to:
a. Improve the general welfare of Vero Lake Estates for a better tomorrow.
b. Discuss legislative and governmental problems affecting property owners of the community.
c. Meet with local and state officials concerned with the environmental conditions of the area.
d. Help legislation to improve transportation, zoning laws, drainage and general road conditions in the development.
e. Work with Indian River County on common aims and programs to benefit the area.
ARTICLE 3 - MEMBERSHIP
Membership shall be open to all individuals owning property in Vero Lake Estates. Associate membership shall be open to individuals renting from individuals owning property in Vero Lake Estates. Associate membership will give Associate Members in good standing the right to serve on committees. Associate membership shall not include the right to hold Office, serve on the Board of Directors or voting privileges.
Voting Eligibility: All members in good standing attending a meeting can vote on matters presented to the membership for approval at the meeting, provided that they have paid their dues for the current period.
Termination of Member: Membership will terminate automatically when a member ceases to be a property owner or renter from a property owner of Vero Lake Estates.
ARTICLE 4 - BOARD OF DIRECTORS
The management of the association shall be vested in the Board of Directors.
a. Membership: The Board of Directors will consist of the four (4) elected Officers and no less than three (3) nor more than five (5) individuals elected by the membership to the Board of Directors.
b. Qualification: Only members meeting the required qualifications shall be entitled to be elected to the Board of Directors.
c. Assistant: Any member of the Board of Directors may appoint his/her own assistant with the approval of the Board of Directors.
d. Past President: The past president shall serve as a member of the Board of Directors for a term of one year.
e. Term of office: The terms of office for other Directors on the Board of Directors are outlined below:
One - three (3) year member
One - two (2) year member
All others are one-year members.
f. Duties of the Board of Directors:
1. Establish the VLEPO policies
2. Present its recommendations to the membership for approval.
3. Ensure that Officers and Committees perform their functions.
ARTICLE 5- - OFFICERS
The elected Officers of VLEPO shall be President, Vice-President, Secretary and Treasurer.
a. Candidates for office: Candidates for Officers must be property owner of Vero Lake Estates and must have permanent resident status. They should express their intention to be in residence at least ten (10) months of the year.
b. Term of Office: The term of office for the elected officers shall be a period of two (2) years commencing immediately after the January meetings or until their successors have been duly elected and installed.
c. Duties of the Officers:
President: The President shall preside at all meetings of VLEPO and the Board of Directors. The President shall appoint standing and special committees whenever she/he deems it necessary. The President shall also be executive head of VLEPO, subject to the direction of the Board of directors.
Vice President: The Vice-President shall assume the powers and duties of the President when the President, due to absence, resignation or incapacity, is unable to perform the duties of the presidency.
Secretary: The Secretary shall keep a record of all meetings of VLEPO and the Board of Directors. She/He shall have custody of and maintain a membership roll in conjunction with the membership committee. The Secretary shall also perform other duties as may be prescribed by the Board of Directors or the President.
Treasurer: The Treasurer shall have custody of the funds of VLEPO; receive and give receipts for funds due to VLEPO, deposit the funds in VLEPO's depository, disperse funds as authorized by the budget, or as approved by the membership. He/She shall preserve vouchers for such payments; keep the financial records of VLEPO. He/She shall report VLEPO's current financial condition at each meeting of the Board of Directors and VLEPO General Meetings. The Treasurer shall render a complete financial report for the year at the January meeting and have the records for audit. He/She shall prepare an annual budget when required by and with the advice of the Board of Directors. The budget will be submitted to the membership for approval. The Treasurer, and any of the other three (3) officers shall sign VLEPO checks. In the absence of the Treasurer, any two (2) officers shall sign the checks. When required by the Board of Directors, the Officers can be bonded for the performance of their duties in such amount as may be required and the bond premium will be paid by VLEPO.
ARTICLE 6 - REMOVAL OF DIRECTORS OR OFFICERS
a. Any Director or officer who fails to attend two (2) consecutive meetings of the membership, or two (2) consecutive Board meetings, without good cause acceptable to the Board of Directors, shall be automatically removed from office and notified in writing accordingly.
b. Any Director or Officer may be removed from office for just cause by affirmative vote of the members present at a special meeting called for the purpose at which a quorum is present.
ARTICLE 7 - QUORUM
a. To constitute a quorum at the regular meetings or at special meetings, there must be at least five (5) officers including board members and at least ten (10) members in good standing.
b. Fifty-one percent (51%) of the directors shall constitute a quorum at the meeting of the Board of Directors.
ARTICLE 8 - MEETING
a. VLEPO shall hold five (5) regular meetings a year, one each in January, March, May, September and November. Meeting time shall be at 7:00 P.M. The Board of Directors shall determine and announce the date, time and location of each meeting three weeks prior to the meeting.
b. The Board of Directors shall meet two weeks prior to the regular meeting.
c. Special Meetings or General Meetings of the entire membership may be called by the President or by twenty (20%) of the membership in good standing. The President may call special meeting of the Board.
d. The regular meetings may be preceded by a moment of prayer and shall be followed by the Pledge of Allegiance to the United States flag.
e. A summary of the minutes of the Board of Director meetings shall be reported to the membership at the next regular or special meeting.
f. All meeting and other business shall be conducted in accordance with Robert's Rules of Order, except as may be provided in these By-Laws.
ARTICLE 9 - ELECTION
Elections for each elective office and the Board of Directors shall be at the January meeting.
Nominations shall be in accordance with the provisions specified:
a. Nominating Committee: The President shall appoint a nominating committee of at least five (5) members at the November meeting. The Committee shall consist of two (2) members who have served as Directors and three (3) members at large. The President shall appoint one (1) member as Chairperson. The Committee shall select one or more candidates for each elective office and announce the selections to the membership at the January meeting. Additional nominations shall be taken from the floor prior to the election. Nominees must be present at the meeting to qualify.
b. Nominees: The nominating committee shall have ascertained that the nominee is willing, able, and qualified to serve as an officer of the VLEPO.
c. Vacancies: Should a vacancy exist on the Board of Directors in any office of VLEPO by reason of death, resignation or otherwise, the vacancy shall be treated as an interim appointment by the Board of Directors and the person so-appointed shall complete the remaining term.
ARTICLE 10 - DUES
a. Dues: Annual membership dues are $20.oo per year per household.
b. Payment of Dues: Annual dues of the fiscal year (March 1st-Feb. 28th) for VLEPO are payable by march 1st of each year.
ARTICLE 11 - COMMITTEE MEMBERSHIP
Only members of VLEPO shall be appointed to any committee.
ARTICLE 12 - AMENDING THE BY-LAWS
A motion to amend the By-Laws must be tabled and submitted to the membership for vote at the next regular meeting at which a quorum is present. Approval of the amendment requires an affirmative vote by two-thirds (2/3) of the members present at the meeting.
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